ARTICLE I
Section I - Name
The name of the club shall be Rose City Corvettes, Inc., Herein called
RCC.
Section II - Purpose
The general purpose of RCC shall be to encourage preservation and
promotion of the Corvette,
planned tours, technical and social events, develop historic archives of
the Corvette, provide and
regulate events and exhibitions for Corvette owners and to encourage
careful and skillful driving
on public highways.
ARTICLE II
Section I - Members
New membership in RCC shall be restricted to owners of a Chevrolet
Corvette. A membership
includes up to 2 adults residing at the same address. A member must be
at least twenty-one years
old. An individual must attend two meetings or one meeting and one event
prior to becoming a
member.
Continued or renewed membership and voting privileges may continue
without owning a
Corvette only with the approval of the Board of Directors, not to exceed
1 year.
Section II - Classes of Membership
Active: Any person or accepted as provided in Section I of this article
and having paid such
annual dues and fees as required.
Honorary: Any person who has commended him or herself to RCC's esteem or
who may be
elected by the majority vote of the members present.
Section III - Dues
Honorary members are not required to pay dues.
The annual dues for active members will be established by the Board of
Directors. A membership
card to Rose City Corvettes, Inc. will be issued upon payment of annual
dues.
Annual membership dues for active members are payable on January 1st and
become delinquent
on February 1 st. The Treasurer of RCC shall notify all active members
by December 1st of the
annual dues due date and publish said dates in the December and January
Glass Facts newsletter.
New member's dues will be prorated after January 31st, according to the
month they become an
active member.
RCC club activities are restricted to active members and honorary
members. Guests of members
may attend as space and availability allows.
Section IV - Privileges
Active members are entitled to all RCC Club privileges. Honorary members
are entitled to all
RCC Club privileges, except that they shall not have the right to vote
or hold office. Each
membership is entitled to one vote.
Section V - Expulsion
Membership in RCC will be suspended for non-payment of dues after
February 1 st. A suspended
member will be reinstated after payment of the delinquent annual dues.
Suspension means - No voting privileges, no mailings and no activities
without Board of
Director approval. Any member may be expelled for infraction of RCC
rules, or other such
causes as may be determined by the majority of members as being in the
best interest of RCC.
However, before any action is taken, the member will have the
opportunity to submit in writing
or in person his/her position on any charge.
ARTICLE III
Section I - Annual Meeting
The annual meeting of the members shall be held in the Portland
metropolitan area the second
meeting in October of each year for election of officers, reports of
officers and committees, and
such other business as lawfully may come before the meeting.
Section II - Board of Directors
The Board of Directors meeting shall be held in the Portland
metropolitan area the first
Wednesday of the month but may be changed by the Board of Directors as
needed.
Section III - Monthly Meetings
Regular monthly meetings shall be held in the Portland metropolitan area
on the second and
fourth Wednesday but may be changed to the first or third Wednesday as
needed.
Section IV - Special Meetings
In addition to any provisions of these By-Laws, special meetings of the
members may be called
by the President or by the majority of the officers.
Section V - Notice of Meetings
Notice of special meetings, stating place, day, hour and purpose of any
meeting of the members,
shall be given by the secretary and sent to the general membership not
less than seven days prior
to such meeting.
Section VI - Amendments of By-Laws
Amendments of the By-Laws shall be by majority vote of those present.
ARTICLE IV
Section I - Number of Officers
The elected officers of RCC shall be President, Vice President,
Secretary, Treasurer and Officerat-
Large. They shall serve for one year or until their successors are
elected. They shall have been
a member in good standing for one year prior to nomination.
Section II - Nomination of Officers
Nomination of Officers shall be made by the general membership
commencing at the first
meeting in September and concluding at the second meeting in September.
Section III - Election of Officers
Election of Officers shall be held at the annual meeting in October. All
Officers shall be elected
by the majority vote of those present. Any membership in good standing
wishing to vote by
absentee ballot shall request same from the Secretary and return to the
Secretary prior to the
election meeting.
Section IV - Filling Officer Vacancies
In the event that any of the aforementioned officers shall resign or
become unable to hold office
before the end of his/her term, the membership shall elect a member to
fill the vacancy of said
term.
ARTICLE V
Section 1 - Financing
Each elected officer shall have the authority to spend $50.00 with
receipts annually for necessary
expenses associated with their office. Such expenditures will be
reimbursed from the RCC
Treasury.
Section II - Budgeting for and Financing
of RCC Activities and Events
Events that have a track record of expenditures (one year or more) will
be granted a budget not to
exceed the previous years' financial expenditures. An additional 10% may
be added to the
events budget but must first be approved by majority vote of the Board
prior to spending of said
funds. Any amount greater than 10% over established budget must be
approved by the majority
vote of the membership at the next general meeting prior to the events'
commencement. If there
are no general meetings scheduled prior the event, the funds will not be
granted. The Board
reserves the right to reduce financial amounts based on club member
participation if participation
of the event is greatly reduced from the previous years'. The event
chairperson may appeal this
reduction to the membership. The Chairperson of the event is responsible
for balancing the
events' expenses with all receipts for purchases and return any unused
funds back to the
Treasurer at the next scheduled Board meeting or General meeting. The
expenses shall be
itemized in legible format.
Section III - Financing of New RCC
Activities or Events
Any RCC member in good standing who wishes to host a new activity or
event that has not
received funds from the RCC treasury in prior years will be required to
apply for expected
expenditures at the beginning of the year or as soon as possible prior
to the event. The
Chairperson of the event must present a budget to the Board for
approval, which in turn must be
approved by the members at the next general RCC meeting. The event
Chairperson is expected
to stay within this budget. The Chairperson of the event is responsible
for balancing the events
expenses with all receipts and return unused funds to the Treasurer at
the next Board meeting or
General meeting. The expenses shall be itemized in legible format.
ARTICLE VI
Section I - Duties of the President
The President shall preside at all meetings of the members and officers
and shall perform the
duties pertaining to this office. The President may call special
meetings of the members under
the provisions of Article III.
Section II - Duties of the Vice President
In the absence of the president or in case of his/her death, resignation
or inability to act, the
duties designated to that office shall be performed by the Vice
President. The Vice President shall
also serve as Chairman of the Activities Committee and shall appoint at
least two other members
to the committee.
Section III - Duties of the Secretary
The Secretary shall attend all meetings of the members and officers and
shall record all minutes
and votes in a book kept for this purpose. The Secretary shall give all
notices of meetings of the
members required by law or by these By-Laws and shall perform all duties
incident to this office
required by law or by the majority vote of the officers. The Secretary
shall have custody of
RCC's records.
Section IV - Duties of the Treasurer
The Treasurer shall, subject to such conditions and restrictions as may
be made by the members,
have custody of all moneys of RCC and belonging to RCC. The Treasurer
shall receive all
moneys of RCC and deposit same in the RCC bank account. The Treasurer
shall make all
payments of RCC debts upon approval of the Board of Directors. All
contracts, checks, drafts,
notes or other orders for payment of moneys shall be signed in the name
of the Treasurer and
countersigned by the President or Vice President. The Treasurer shall
give a report on the
financial status of RCC at the Annual Meeting and monthly meetings, and
if so requested at any
other meeting of the officers. No obligation, debt or other liability
shall be incurred by the
Treasurer without the specific approval of the Board. The Treasurer
shall give notice of dues, as
stated in Article II, Section III, to all members. The Treasurer shall
keep an up to date roll of all
RCC Club members. The Treasurer may appoint two other members to assist
as needed.
Section V - Duties of the Officer-At-Large
The Officer-at-Large shall serve on the Board of Directors. He or she
may be required to fill the
roll of any absent officer from any said meeting. The Officer-At-Large
may perform all other
duties as the President shall see fit.
ARTICLE VII
Section I - Appointment of Committees
The President shall appoint such committees as he/she finds desirable
from time to time and shall
outline the duties and responsibilities of such committees. All reports
or action taken by the
committee must be voted by a majority of the entire committee. In
addition to the authority
granted above, certain standing committees, as set forth, shall be
appointed annually by the Vice
President.
ARTICLE VIII
Section I - Fiscal Year
The fiscal year of RCC shall be from January 1st through December 31st.
ARTICLE IX
Section I - Personal Liability
All persons or corporations extending credit to, contracting with, or
having any claim against
RCC or the Officers, shall look only to the funds and property of RCC
for payment of judgment,
or decree, any such contracts or claim or for payment of any debt,
damage or any other money
that may otherwise become due or payable to them from the corporation or
the Officers; so that
neither the members of RCC, the Officers, past, present or future, shall
be liable personally.
ARTICLE X
Section I - Amendment of the By-Laws
The Officers of RCC, or any five active members in good standing by
written proposals
submitted to the Secretary, may propose an amendment to the By-Laws.
Upon such proposal
being made, a copy thereof shall be included in the notice of the next
meeting of the members.
Notification to the general membership must include the date of voting,
which must be at least
30 days after notification. Ballot voting shall be by majority of those
present. Members in good
standing wishing to vote by absentee ballot shall request same from the
Secretary and return
same prior to the election meeting. If a majority of the members preset
vote in favor of the
proposal, the proposed amendment shall thereby be approved and adopted.
ARTICLE XI
Section I - Insurance
RCC shall maintain membership in a group that provides 3rd party
liability insurance. If
membership is to be changed, it shall require a majority vote of ALL
active members.
ARTICLE XII
Section I - Termination
At the termination of Rose City Corvettes, Inc., all moneys and property
will be divided equally
among all paid members of said club.
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