Section I - Name
The name of the club shall be Rose City Corvettes, Inc., Herein called
Section II - Purpose
The general purpose of RCC shall be to encourage preservation and promotion of the Corvette, planned tours, technical and social events, develop historic archives of the Corvette, provide and regulate events and exhibitions for Corvette owners and to encourage careful and skillful driving on public highways.
Section I - Members
New membership in RCC shall be restricted to owners of a Chevrolet Corvette. A membership includes up to 2 adults residing at the same address. A member must be at least twenty-one years old. An individual must attend two meetings or one meeting and one event prior to becoming a member.
Continued or renewed membership and voting privileges may continue without owning a Corvette, only with the approval of the Board of Directors, not to exceed one (1) year.
All sales of Club jackets are to be to members in good standing only.
Section II - Classes of Membership
Active: Any person or accepted as provided in Section I of this article and having paid such annual dues and fees as required.
Honorary: Any person who has commended him or herself to RCC's esteem or who may be elected by the majority vote of the members present.
Section III - Dues
Honorary members are not required to pay dues.
The annual dues for active members shall be established by a vote of the membership. A reading of the proposed dues increase must be done at two (2) consecutive membership meetings and a vote taken at the next regularly scheduled membership meeting. A membership card to Rose City Corvettes, Inc. will be issued upon payment of annual dues.
Annual membership dues for active members are payable on January 1st and become delinquent on February 1st. The Treasurer of RCC shall notify all active members by December 1st of the annual dues due date and publish said dates in the December and January Glass Facts newsletter.
New member's dues will be prorated after January 31st, according to the month they become an active member.
RCC club activities are restricted to active members and honorary members. Guests of members may attend as space and availability allows.
Section IV - Privileges
Active members are entitled to all RCC Club privileges. Honorary members are entitled to all RCC Club privileges, except that they shall not have the right to vote or hold office. Each membership is entitled to one vote.
Section V - Expulsion
Membership in RCC shall be suspended for non-payment of dues after February 1st. A suspended member shall be reinstated after payment of the delinquent annual dues.
Suspension means - No voting privileges, no mailings and no activities without Board of Directors approval. Any member may be expelled for infraction of RCC rules, or other such causes as may be determined by the majority of members as being in the best interest of RCC. However, before any action is taken, the member shall have the opportunity to submit in writing or in person his/her position on any charge.
Section I - Meetings
All meetings of RCC shall be conducted under Roberts Rules of order.
Section II - Annual Meeting
The annual meeting of the members shall be held in the Portland
metropolitan area the second
meeting in October of each year for election of officers, reports of
officers and committees, and
such other business as lawfully may come before the meeting.
Section III - Board of Directors
The Board of Directors meeting shall be held in the Portland metropolitan area the first Wednesday of the month but may be changed by the Board of Directors as needed. All Board of
Directors meetings are open to any member who wishes to attend. A minimum of thirty (30) days notice to the membership is required for a change of the Board meeting date or location. In the
event of an emergency a minimum notice of seven (7) days must be given. The Board meeting location for the calendar year shall be established at the January Board meeting. The location must be at a public place where food and beverages are available at the time of the meeting.
Section IV - Monthly Meetings
Regular monthly meetings shall be held in the Portland metropolitan area
on the second and
fourth Wednesday but may be changed to the first or third Wednesday as
Section V - Special Meetings
In addition to any provisions of these By-Laws, special meetings of the
members may be called by the President or by the majority of the officers.
Section VI - Notice of Meetings
Notice of special meetings, stating place, day, hour and purpose of any
meeting of the members, shall be given by the secretary and sent to the general membership not
less than seven days prior to such meeting.
Section I - Number of Officers<
The elected officers of RCC shall be President, Vice President, Secretary, Treasurer and Officer at-Large. They shall serve for one year or until their successors are
elected. They shall have been a member in good standing for one year prior to nomination.
Section II - Nomination of Officers
Nomination of Officers shall be made by the general membership commencing at the first meeting in September and concluding at the second meeting in September.
Section III - Election of Officers
The President shall appoint an Election Committee and a Chairperson. No committee member may be a candidate for office. Election of Officers shall be held at the annual meeting in
October. All Officers shall be elected by the majority vote of those present. Any member in good standing wishing to vote by absentee ballot shall request same from the Elections Committee Chairperson and return to the Elections Committee Chairperson prior to the election meeting.
Section IV - Filling Officer Vacancies
In the event that any of the aforementioned officers shall resign or become unable to hold office before the end of his/her term, the membership shall elect a member to
fill the vacancy of said term.
Section 1 - Financing
Each elected officer shall have the authority to spend $50.00 with receipts annually for necessary expenses associated with their office. Such expenditures will be
reimbursed from the RCC Treasury.
Section II - Budgeting for and Financing of RCC Activities and Events
Events that have a track record of expenditures (one year or more) shall be granted a budget not to exceed the previous year’s financial expenditures. An additional 10% may be added to the events budget but must first be approved by majority vote of the Board prior to spending of said funds. Any amount greater than 10% over established budget must be approved by the majority
vote of the membership at the next general meeting prior to the events' commencement. If there are no general meetings scheduled prior the event, the funds shall not be granted. The Board
reserves the right to reduce financial amounts based on club member participation if participation of the event is greatly reduced from the previous years'. The event chairperson may appeal this
reduction to the membership. The Chairperson of the event is responsible for balancing the events' expenses with all receipts for purchases and return any unused funds back to the Treasurer at the next scheduled Board meeting or General meeting. The expenses shall be itemized in legible format.
Section III - Financing of New RCC Activities or Events
Any RCC member in good standing who wishes to host a new activity or event that has not received funds from the RCC treasury in prior years will be required to apply for expected expenditures at the beginning of the year or as soon as possible prior to the event. The Chairperson of the event must present a budget to the Board for approval, which in turn must be approved by the members at the next general RCC meeting. The event Chairperson is expected to stay within this budget. The Chairperson of the event is responsible for balancing the events expenses with all receipts and return unused funds to the Treasurer at the next Board meeting or General meeting. The expenses shall be itemized in legible format.
Section I - Duties of the President
The President shall preside at all meetings of the members and officers and shall perform the duties pertaining to this office. The President may call special meetings of the members under the provisions of Article III.
Section II - Duties of the Vice President
In the absence of the President or in case of his/her death, resignation or inability to act, the duties designated to that office shall be performed by the Vice President. The Vice President shall also serve as Chairman of the Activities Committee and shall appoint at least two (2) other members to the committee.
Section III - Duties of the Secretary
The Secretary shall attend all meetings of the members and officers and shall record all minutes and votes in a book kept for this purpose. The Secretary shall give all notices of meetings of the members required by law or by these By-Laws and shall perform all duties incident to this office required by law or by the majority vote of the officers. The Secretary shall have custody of RCC's records.
Section IV - Duties of the Treasurer
The Treasurer shall, subject to such conditions and restrictions as may be made by the members, have custody of all moneys of RCC and belonging to RCC. The Treasurer shall receive all moneys of RCC and deposit same in the RCC bank account. The Treasurer shall make all payments of RCC debts upon approval of the Board of Directors. All contracts, checks, drafts, notes or other orders for payment of moneys shall be signed in the name of the Treasurer and countersigned by the President or Vice President. A separate account may be maintained for the express purpose of facilitating the prompt payment of budgeted expenses incurred by the RCC Classic or similar sized events. Signatories for this account must be appointed by the board of Directors and must be approved by a majority vote of the membership. The budget for this account will be determined by the Board of Directors and approved by a majority vote of the RCC membership before any expenditure can be incurred or committed to. An itemized written report on expenditures and the general the financial status of the account will be provide to the Treasure at the monthly board meeting and will be included in the Treasure’s report. The Treasurer shall give a written report on the financial status of RCC at the Annual Meeting and monthly meetings, and if so requested at any other meeting of the officers. A written copy of any treasurer’s report shall be made available to any member in good standing upon receipt of written request. No obligation, debt or other liability shall be incurred by the Treasurer without the specific approval, by a majority vote, of the Membership. The Treasurer shall give notice of dues, as stated in Article II, Section III, to all members. The Treasurer shall, annually cause to make available, a complete inventory of the clubs fixed assets merchandise and supplies. The Treasurer shall keep an up to date roll of all RCC Club members. The Treasurer may appoint two (2) other members to assist as needed.
Section V - Duties of the Officer-At-Large
The Officer-at-Large shall serve on the Board of Directors. He or she may be required to fill the role of any absent officer from any said meeting. The Officer-At-Large may perform all other duties as the President shall see fit.
Section I - Appointment of Committees
The President shall appoint such committees as he/she finds desirable from time to time and shall outline the duties and responsibilities of such committees. All reports or action taken by the committee must be voted by a majority of the entire committee. In addition to the authority granted above, certain standing committees, as set forth, shall be appointed annually by the Vice President.
Section I - Fiscal Year
The fiscal year of RCC shall be from January 1st through December 31st.
Section I - Personal Liability
All persons or corporations extending credit to, contracting with, or having any claim against
RCC or the Officers, shall look only to the funds and property of RCC for payment of judgment,
or decree, any such contracts or claim or for payment of any debt, damage or any other money
that may otherwise become due or payable to them from the corporation or the Officers; so that
neither the members of RCC, the Officers, past, present or future, shall be liable personally.
Section I - Amendment of the By-Laws
The Officers of RCC, or any five active members in good standing by written proposals submitted to the Secretary, may propose an amendment to the By-Laws. Upon such proposal being made, a copy thereof shall be included in the notice of the next meeting of the members. Notification to the general membership must include the date of voting, which must be at least 30 days after notification. Ballot voting shall be by majority of those present. Members in good standing wishing to vote by absentee ballot shall request same from the Secretary and return same prior to the election meeting. If a majority of the members preset vote in favor of the proposal, the proposed amendment shall thereby be approved and adopted.
Section I - Insurance
RCC shall maintain membership in a group that provides 3rd party liability insurance. If membership is to be changed, it shall require a majority vote of ALL
Section I - Termination
At the termination of Rose City Corvettes, Inc., all moneys and property will be divided equally among all paid members of said club.